Convert your finance Access database into a controlled web app
Billing, receivables, reconciliations, and client accounts — out of a single-user Access file and into a secure web app with permissions and an audit trail.
Plenty of finance and accounting teams run a core process out of one Microsoft Access database — client billing, AR/AP tracking, fixed-asset registers, or account reconciliations. It was efficient when one person owned the file, but finance work demands controls Access was never built to enforce.
We convert that exact database into a web app that keeps the calculations and reports you depend on and adds what finance actually needs: validated inputs, role-based permissions, and a full audit trail so the numbers are defensible.
Where finance & accounting teams hit the wall
No control over who changes what
In a shared Access file anyone with the file can edit anything — there's no real permission model and no record of who changed a figure.
No audit trail
When a number is questioned, you can't show who entered or changed it and when — a real problem for finance and any audit or review.
Reconciliations live in copies
Period-close reconciliations get done in side copies of the file, so the 'truth' is whichever copy someone last touched.
Key-person and corruption risk
One analyst understands the database, and one Access corruption event can take the whole register down with it.
What we build for you
Controls & audit trail
Role-based permissions on who can view, enter, and approve, plus a full log of every change with the user and timestamp — so figures are defensible.
Billing, AR/AP & reconciliations
Your invoicing, receivables/payables, and reconciliation workflows rebuilt as a multi-user app with statuses, approvals, and validated inputs.
Reporting on demand
Aging, reconciliation, and management reports generated from live data instead of rebuilt from copies each period.
Example use cases
- Client billing and recurring invoicing with statuses and an approval step.
- AR/AP and aging tracked in one shared system instead of a passed-around file.
- Account reconciliations with sign-off and a full change history.
- Fixed-asset or loan/note registers with scheduled calculations and audit history.
Frequently asked
Will we lose the calculations and reports in our Access database?
No. We start from your existing database, preserve the logic and reports you rely on, and rebuild them in the web app — usually tightening up the controls along the way.
Does it give us an audit trail?
Yes. Every entry and change is logged with the user and time, and permissions control who can do what — far more defensible than a shared Access file.
What happens to our historical financial records?
We migrate your existing records into the new system so your history comes with you — nothing starts from a blank slate.
What's the cost and timeline?
Quoted up front after a free review. RalphAI, our in-house AI, accelerates the build to keep it faster and lower-cost than a traditional shop.
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Learn more →Ready to move your Finance & Accounting Access database?
Send us your files for a free system review — we'll tell you what we see and what it would take, with an up-front quote.
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